Executive & Administrative Assistant

• Manage the CTO's calendar, meetings and travel; triage the shared inbox and flag what needs a founder.
• Run the office: supplies, equipment, utilities, maintenance, visitors.
• Prepare and file documents for government bodies, banks and the commercial registry; work with the external accountant and lawyer.
• Onboard new hires: contract, social insurance, equipment, accounts, first-week schedule.
• Issue client invoices, track payments, and chase what is overdue. Collect supplier invoices and receipts for the accountant.
• Watch the subscriptions and vendor accounts (cloud hosting, payment providers, SaaS tools, freelancer platforms) and flag renewals and anything odd.
• Keep a simple monthly cash overview for the founders.
• Coordinate paperwork and correspondence with our German partner office, and track deadlines on German client contracts and compliance items.
• Keep ClickUp tidy (tasks assigned, dates set, the week visible) and collect status from marketing, design and engineering before the weekly review.
• Draft the weekly client update from team input for a founder to approve; take meeting notes and see action items through.

• Three or more years as an executive assistant, office manager or operations coordinator.
• Fluent written and spoken English, and native Arabic.
• Organised and reliable: you close loops without being reminded.
• Comfortable with numbers: invoices, basic spreadsheets, payment tracking.
• Discretion with financial and HR information, which is most of what crosses your desk.
• Google Workspace (Gmail, Calendar, Drive, Sheets) without thinking about it.

• German, at A2 or above.
• A software company, agency or startup somewhere in your past.
• ClickUp, Notion or a similar task tool.
• Basic bookkeeping or accounting coursework.
• Experience with Egyptian government paperwork and social insurance.

• A direct line to the founders, and the authority to fix a process rather than route around it.
• A team that is being built around you over the next six months, not one you are joining at the end.
• Tools that already exist (Google Workspace, ClickUp, WhatsApp Business, Excel) rather than a system you have to invent.
• Reports to the CTO and co-founder.

You would report to the CTO and co-founder and sit at the centre of a small team that works across Egypt and Germany. Marketing, design and engineering all come to you for the things that are nobody else's job, which is the whole point.

Four steps, usually inside three weeks. An informal call with someone you would actually work with, then a short conversation about a process you have organised or fixed; the form asks about it, and that answer is where we start. A decision within a week of the last conversation.